SOF: Softman ERP Suite

Effective Management of Enterprise Resources And Financial Processes

For Your Company

Enterprise Resource Planning (ERP) systems are currently the most popular family of systems that are a standard for medium to large enterprises. Ever more often even smaller businesses employ them. They greatly facilitate running the business and managing of most of its operational aspects. But this is true only if the product is chosen appropriately to the institution’s specifics and the suppliers have experience allowing them to execute an implementation that will customise the system to client’s detailed requirements. ERP implementations often do bring the expected improvement of effectiveness of a business. This results from mistakes and bad decisions made at the stage of product and supplier selection as well as at the very stage of analysis and implementation. Thus it makes sense to choose the supplier that offers the product that can be developed and expanded and has the relative competences.

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SOF Over Competition:

Full Functional Spectrum

Softman SOF system contains a complete set of modules required for enterprise resource planning:

  • Finance-accounting
  • FInancial planning
  • Workforce management
  • Asset management
  • Inventory control
  • Reporting
  • Document automation

Management Information

SOF provides the data allowing synthetic presentation of management information concerning:

  • Financial plan fulfilment controlling
  • Expense structure
  • Forecasts
  • Short-term cash flows
  • Enterprise health indicators
  • P&L statement
  • Purchasing plan analysis
  • Structure of assets

Multi-Company Structure

SOF was designed to also support complicated organisational structures of companies consisting of separate organisational units and field divisions. The system allows parallel accounting systems to be maintained for multiple companies.

SOF Functonality:

Modular Architecture

The solution was designed so that each of the subsystems could operate autonomously or in any configuration with the other SOF modules as well as third-party solutions. Such approach allows us to flexibly match the expectations, plans and budgets of our clients. SOF modules may functionally supplement an existing solution or may operate in combination as a complete integrated ERP system.

Planning and Controlling

The system allows management of the process of development and tracing of fulfilment of corporate budget plans. It allows development and processing of multiple budgets in parallel, including definition of available limits for individual organisational units. It monitors the planned and realised revenues and expenses on ongoing basis, analyses deviations and trends, for each of the lines of business.

Integration

Integration capabilities are one of the key features of the SOF system. They allow its interoperation with any domain-specific systems, thus – the expected automation, which is a significant element influencing the convenience of using the system. The integration is achieved using service oriented architecture (SOA), in which all the necessary interfaces were designed and documented.

Reporting

The JPK processing module provides our clients with the guarantee of meeting the mandatory audit requirements in Poland. It assures personalisation of the JPK and management of individual process steps (definition of audit, data aggregation and validation, XML files issuance, preparation and transmission as well as receipt of the UPO (official confirmation of receipt). In addition, the invoicing module, when recording the purchase invoices and issuance of sales invoices, automatically executes the operations of their recording and transmission to the JPK module.

Legal Compliance 

SOF is updated all the time so it meets the legal requirements and local tax regulations in force at any time, as well as the International Accounting Standards (IAS). All reports available in the system present the data and analyses in conformance with the Polish Accounting Act. The system supports fully and in an automated way the requirements of the Polish Tax Audit Authorities concerning the JPK Standard Audit File.

Automated JPK Handling

The JPK processing module provides our clients with the guarantee of meeting the mandatory audit requirements in Poland. It assures personalisation of the JPK and management of individual process steps (definition of audit, data aggregation and validation, XML files issuance, preparation and transmission as well as receipt of the UPO (official confirmation of receipt). In addition, the invoicing module, when recording the purchase invoices and issuance of sales invoices, automatically executes the operations of their recording and transmission to the JPK module. The JPK is mandatory only for Polish Companies, according to Polish law.

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